Payment Authorization Form
Payment Authorization Form:

Expense Category (check one)

 

_______Address Book

_______Butterfly Garden Hummers

_______Email/Communications

_______Garden Therapy

_______Grants

_______Misc. Expenses

_______Old Jail House

_______Operational Expenses

_______Parade

_______Plant Sale

_______Programs

_______Socials

_______Scholarships/Education

 

Submit this form by mail or email with receipts (scanned receipts sent by email are acceptable) within two weeks of purchase.

 

For program fees, scholarship checks, and other expenses that do not involve receipts, simply submit this form.

 

Budget adjustments for expenditures exceeding committee/project budgets of $200 or less will only need Executive Committee approval.

 

Any expense more than $200.00 over budget must be approved by the Executive Committee and presented to the membership for advisement and voted on at the next meeting.

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Reason for expense: ______________________________________________________

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Date: ____________ Submitted: _______________________________________

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Total amount: $_______________________________________

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Make check payable to: ______________________________________________

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Did you send a copy to the Chair of the Committee or Project? Yes: ________

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Submit form & receipts to Committee Chairperson

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Approved by: ___________________________________________________

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(Committee Chairperson or member of the Executive Committee )