Payment Authorization Form

 

Expense Category (check one)

_______Eckerd Living Center Gardens
_______Highlands School Garden
_______Old Jail House Garden
_______Scholarships
_______Community Support
_______Plant Sale
_______Miscellaneous Expenses (Member Care, Membership, Publicity, Nurse Apprec)    
_______Operational Expenses (Supplies, Website/Email, Address Book)
_______Parade
_______Programs/Meetings
_______Socials
_______Other
 
Submit this form by mail or email with receipts (scanned receipts sent by email are
acceptable) within two weeks of purchase.

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For program fees, scholarship checks, and other expenses that do not involve receipts, simply submit this form.
 
Budget adjustments for expenditures exceeding committee/project budgets of $200 or less will only need Executive Committee approval.
 
Any expense more than $200.00 over budget must be approved by the Executive Committee and presented to the membership for advisement and voted on at the next meeting.
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Reason for expense: _____________________________________
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Date: __________________ Submitted: ___________________________
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Total amount: $___________
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Make check payable to: ________________________________________________
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Did you send a copy to the Chair of the Committee or Project? Yes: _______
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Submit form & receipts to Committee Chairperson
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Approved by: ____________________________________________________________
​(Committee Chairperson or member of the Executive Committee)